DIBS/Volunteering
Background
Each family participating in the regular season has a set number of volunteer hours they are required to complete for the organization. Below provides an outline of these hour requirements and the various opportunities available to fulfill them.
Definitions
- Beginning of the Season – May 1st of each year.
- End of the Season – April 30th of each year.
Organization Volunteer Requirements
The volunteer requirements for the organization are as follows:
- 6U - 9 volunteer hours
- 8U - 13 hours
- 10U - 20 hours
- 12U - 20 hours
- 14U - 20 hours
- There are no volunteer requirements for Intro to Hockey players.
Team Volunteer Requirements
Team Managers for each team will set expectations for families to volunteer in various positions for regular games (i.e. score board, penalty box, Gamesheets, etc.). The Team Managers will work with the Tournament Director for their home tournament to determine volunteer requirements for the team. All members of the team will be required to assist with game day responsibilities in addition to the home tournament, even if they are in a position where they are exempt from earning regular volunteer hours for the organization or if they are dual rostered with our club.
General Provisions
At least fifty percent (50%) of hours for each season must be completed by January 15th or their player is ineligible moving forward. Player will be eligible once half of their volunteer hours are completed or buyout payment is received.
Volunteer hours are per family. Additional skaters in the same family do not add to the hour requirement. For families with multiple skaters, the level of the oldest skater determines the family requirement.
Families of players registered on a traveling team, who have completed the required number of volunteer hours prior to the end of the season, will not be allowed to work volunteer hours toward the next season.
All families who have not worked the required amount of volunteer hours will be billed for un-worked hours at $40.00/hour at the end of the season. If you chose to buyout your hours at registration, you may buy them out at $40.00/hour. All fees due for un-worked hours will be due by May 31st following the end of the season. Failure to pay for un-worked hours will result in the family member’s players being suspended from play, until the balance of un-worked hours is settled.
Families who experience hardship, or are unable to fulfill the obligations of the required concession hours, must submit to the Board of Directors, in writing, an explanation stating why the family is unable to fulfill the obligation. All requests will be reviewed by the full board of the Janesville Youth Hockey Club. All requests will be reviewed on a case-by-case basis, and every effort will be made to make reasonable accommodations to fulfill the obligation.
To be credited for hours, you must use the online registration and event sign-up through the club’s website to track the completed hours.
Families who fail to show up for their volunteer work or who cancel with less than 48 hours prior to the event may be penalized with an additional 3 volunteer hours requirement per shift unless they find a replacement for their shift.
Exemptions
The following volunteers have reduced obligations to work volunteer hours, in lieu of the hours served performing the following functions. All hour allocations will be made assuming that the individual fulfills their time commitment and is in good standing with the club.
Leadership Roles that will receive full credit for hours.
- JYH board members
- Hockey Development Director
- Coaching Coordinator
- Referee Scheduler
- 6U Coordinator
- 8U Coordinator
- Committee Chairs
- Club Travel Manager
Committee Volunteer Hours
For subcommittee members, the committee chair will decide the number of volunteer hours the committee members receive.
10U-14U Team Roles
The following roles for 10U-14U Teams will receive full credit hours, but will no longer be reimbursed USA Hockey fees.
- Head Coach
- Coach’s player at this age level plays for free (limit 1 player). This will be credited upon approval by the HDC.
- Travel Manager (1 per team)
- Assistant Coaches (up to 3 per team)
The following roles for 10U-14U will receive half credit for hours, and will no longer be reimbursed USA Hockey fees.
- Certified on-ice helpers (up to 2 per team)
Non-certified on-ice coaches can receive up to half their hours. Time will be allocated by the head coach.
8U Team Roles
The following roles for 8U Teams will receive full credit hours, but will no longer be reimbursed USA Hockey fees.
- Head Coach
- Travel Manager (1 per team)
- Assistant Coaches (up to 2 per team)
Non-certified on-ice coaches can receive up to half their hours. Time will be allocated by the head coach.
6U Team Roles
The following roles for 6U will receive full credit hours if validated by the 6U Coordinator.
- 6U On-Ice Coaches will receive full credit for hours. Must be validated by the 6U coordinator.
Players Dual Rostered from Another Club
If a player is dual rostering from another association, they will not need to fulfill the organization volunteer requirements, but will be required to participate in the team volunteer requirements.