DIBS/Volunteering
The Janesville Youth Hockey Club (JYHC) leases the concession stand from the City of Janesville. As part of the lease agreement, the JYHC is required to operate the concession stand during all public skate sessions, and a variety of hockey games, figure skating competitions, and special events.
Revenue generated from concession stand sales, are the largest source of income for the JYHC. Without this revenue, annual player fees would increase substantially (approximately $250 per family), or other fundraising activities would be conducted to offset the loss of revenue.
In an effort to staff the concession stand during all events required by the lease agreement, the following policy regarding concession hours worked will become effective May 1, 2018.
In addition, JYHC hosts several tournaments throughout the year which also generate revenue to offset club costs. A variety of roles are needed to set-up and run the tournaments. These volunteer opportunities count toward the volunteer hour requirement.
As JYHC is a volunteer run organization (board members, coaches, and many other roles played by parents), hours worked at the annual clean-up day & other events as offered at the discretion of the President or Volunteer Hour Coordinator can be recorded as volunteer hours worked.
DEFINITIONS
Beginning of the Season – May 1st of each year.
End of the Season – April 30th of each year.
Non-Travel Teams – refers to 6U and 8U
Travel Teams – 10U - 14U
REQUREMENTS
- Non-Travel Teams
- 6U - 12 hours per family
- 8U - 17 hours per family
- Travel Teams - 27 hours per family
GENERAL PROVISIONS
- At least fifty percent (50%) of hours for each season must be completed by January 15th or their player is ineligible moving forward. Player will be eligible once half of their volunteer hours are completed or buyout payment is recieved.
- Volunteer hours are per family. Additional skaters in the same family do not add to the hour requirement. For families with multiple skaters, the level of the oldest skater determines the family requirement.
- Families of players registered on a traveling team, who have completed the required number of volunteer hours prior to the end of the season, will not be allowed to work volunteer hours toward the next season.
- All families who have not worked the required amount of volunteer hours will be billed for un-worked hours at $35.00/hour at the end of the season. If you chose to buyout your hours at registration, you may buy them out at $25.00/hour. All fees due for un-worked hours will be due by May 31st following the end of the season. Failure to pay for un-worked hours will result in the family member’s players being suspended from play, until the balance of un-worked hours is settled.
- Families who experience hardship, or are unable to fulfill the obligations of the required concession hours, must submit to the Board of Directors, in writing, an explanation stating why the family is unable to fulfill the obligation. All requests will be reviewed by the full board of the Janesville Youth Hockey Club. All requests will be reviewed on a case-by-case scenario, and every effort will be made to make reasonable accommodations to fulfill the obligation.
- To be credited for hours, you must use the online registration and event sign-up through DIBS to track the completed hours for concessions and many other sanctioned volunteer opportunities through the club. In addition, you will be required to sign-in and out of on a form in the concession stand to confirm your shift. Other non-concession based volunteer hours will be confirmed via email with the Volunteer Hour Coordinator.
- The team manager is responsible for creating a concession schedule for practices. The concession stand is to be open and operating during each practice. Hours worked during practice sessions do NOT count toward the obligation of concession hours.
- Families who fail to show up for their signed up shift or who cancel with less than 48 hours prior to the event may be penalized with an additional 3 volunteer hours requirement per shift unless they find a replacement for their shift.
EXEMPTIONS
The following volunteers have reduced obligations to work volunteer hours, in lieu of the hours served performing the following functions. All hour allocations will be made assuming that the individual fulfills their time commitment and is in good standing with the club.
Leadership Roles that will receive full credit for hours.
- JYH board members
- Hockey Development Director
- Coaching Coordinator
- Referee Scheduler
- 6U Coordinator
- 8U Coordinator
- Tournament Director
- Club Travel Manager
- Age level schedulers
- Concession Stand Manager
- Volunteer Coordinator
For subcommittee members, the committee chair will decide the number of volunteer hours the committee members receive.
10U-14U team roles that receive full credit for hours. Due to this change JYH will no longer reimburse USA Hockey fees.
- Head Coach
- Coach’s player at this age level plays for free (limit 1 player). This will be credited upon approval by the HDC.
- Travel Manager (1 per team)
- Assistant Coaches (up to 3 per team)
10U-14U above team roles that receive half credit for hours. Due to this change JYH will no longer reimburse USA Hockey fees.
- Certified on-ice helpers (up to 2 per team)
8U team roles that receive full credit for hours. Due to this change JYH will no longer reimburse USA Hockey fees.
- Head Coach
- Travel Manager (1 per team)
- Assistant Coaches (up to 2 per team)
6U On-Ice Coaches will receive full credit for hours. Must be validated by the 6U coordinator.
Non-certified on-ice coaches 8U and above can receive up to half their hours. Time will be allocated by the head coach.